TITLE: Awards Coordinator
TEAM/PROGRAMME: Awards Management
LOCATION: Port-Sudan with frequent travel to field
GRADE: NAT 3
CONTRACT LENGTH:
12 Months
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
This role will support the Head of Award in the planning, managing of both development and humanitarian awards. This role will work collaboratively with Save the Children members and all departments of the Country Office program to ensure smooth management of development and humanitarian program awards, sub awards and contracts, focusing on donor compliance and accountability. This position will also be responsible to build the capacity of staff.
SCOPE OF ROLE:
Reports to: Head of Awards /Awards Manager
KEY AREAS OF ACCOUNTABILITY :
Award Management
- Act as AMS champion for the CO after receiving proper orientation from the Head of Awards.
- Coordinate with the Awards managers and Head of awards and other internal stakeholders to ensure that Right First Time indicators are maintained at acceptable levels
- Facilitate effective and prompt communication by relevant staff with members on their awards.
- Support AMS updates and KPIs tracking.
- Support the Award Manager to identify potential issues and amendment requests and ensure they are flagged promptly to donors via the relevant Save the Children member.
- Act as focal person for short period HUM awards assigned by the Head of Awards.
Award Management System (AMS)
- Support the Awards teams in admin and paper work pertaining to all opportunities, proposals, contracts and amendments .
- Support on ensuring all partners and sub-award agreements documentation is professionally maintained.
Additional
- Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.
- Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.
BEHAVIOURS (Values in Practice)
Accountability:
- holds self accountable for tasks assigned to him/her , support the efficient management of resources.
- Work with the team to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves, takes responsibility for their own personal development .
- widely shares their personal vision for Save the Children, engages and motivates others
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
- Bachelor’s Degree in a related field
EXPERIENCE AND SKILLS
Essential:
- 1-2 Year of experience in relevant field
- Good attention to detail and analytical skills
- Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems)
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Good communication (written and spoken) in the local language and minimum intermediate level in English
Desirable
- Basic Knowledge of donor requirements and experience of NGO award management systems and processes
- Basic Knowledge of the requirements and experience managing awards from major donors including budgeting, eligibility issues, compliance management, and reporting
- Fluent in English
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
